Position Summary:

The Human Resources/Insurance Coordinator will accurately maintain and update employee, safety, and benefits records.  Assists with HRIS system (ADP WFN) and HR related administrative support, including record-keeping, file maintenance and HRIS entry. The position will report to the Human Resources Director & Risk Management Director. 

Responsibilities For HR:

• Completes I-9 forms, verifies I-9 documentation, and maintains online I-9 files.
• Assists with new-employee background and pre-employment drug tests.
• Prepares new hire information, coordinates with IT & marketing for appropriate first day resources.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Posts positions at universities/colleges. Schedules and registers job fair attendance. 
• Schedules meetings and interviews as requested by the director of HR.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.

• Monthly audit/reporting of benefit elections
• Assists with preparation of compliance and other monthly reports.
• Performs other duties as assigned.

For Risk Management:

• Manage subcontractor pre-qualification process, and third-party system.
• Act as lead coordinator for third-party certificate of insurance management system.
• Backup Risk Management Director in managing insurance claims, and gathering documentation needed for litigation.
• Complete pre-qualification safety/insurance documents as needed for new project pursuits, and existing clients.
• Manage process for providing certificates of insurance to clients.
• Assist the Risk Management Director in coordinating and applying for various lines of insurance coverage, including annual program renewal for all B&A entities.
• Provide required reporting to broker for Subcontractor Default Insurance program.
• Coordinate pre-employment physicals & drug tests for new hire tradespeople.